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Citizen Charter

S.N.Service DetailsDocuments RequiredResponsible OfficialTime for Job CompletionFees/ Deposit
1 Industry Registration 1. Application form for industry registration
2. Project details
3. Attested copy of company registration certificate, approved Memorandum of Association and Articles of Association (for a company)
4. Partnership contract (for a partnership firm)
5. Attested copy of citizenship(s) of Director(s)
6. FDI Approval Letter for FDI based Industry.
Registration and Licensing Section Officer/Director 15 days Applicable only for Private and Partnership firm
2 Industry Licensing 1. Application form for industry registration
2. Project details
3. Attested copy of company registration certificate, approved Memorandum of Association and Articles of Association (for a company)
4. Partnership contract (for a partnership firm)
5. Attested copy of citizenship(s) of Director(s)
Registration and Licensing Section Officer/Director 1 month As prescribed, on the basis of approval standards
3 Increment of Fixed Assets/Capacity Expansion/Inclusion of additional
Objectives of Industry
1. Application form
2. Production detail
3. Detail comparison between approved and supplemental capacity and capital
4. IEE and EIA report, if necessary after increment of capital
Registration and Licensing Section Officer/Director 15 days Applicable only for Private and Partnership firm
4 Increment in Electricity Power 1. Proof of installed electricity power
2. Approved machinery detail
3. Proposed additional electricity power
Registration and Licensing Section Officer/Director 3 days -
5 Refund of Deposit 1. Official certificate of commencement of operation of the industry
2. Second copy of the receipt of the deposit
3. Proof of Product Sale.
4. Inspection Report by DOI.
Registration and Licensing Section Officer/Director 3 days -
6 Relocating the Industry 1. Application
2. Approved IEE/EIA report, for the required industry
3. For others, recommendation from a relevant local body along with the application
4. Attested copy of passport, for a foreign national
5. For opening a branch industry- copy of minute of board meeting, industry registration certificate, company profile of the foreign party, bank credibility certificate of the foreign investor, authority letter from the concerned companies or individuals to carry out necessary work on their half
6. Land/house registration certificate, or lease/rent contract, which is applicable
Registration and Licensing Section Officer/Director 2 days, excluding days required for approval of IEE/EIA -
7 Transfer of Share 1. Minute of the board meeting
2. Current shareholder’s list (NEED TO CONFIRM)
3. Share transfer/purchase agreement
4. Request from the share transferee
5. Nepalese citizenship certificate, if a person is Nepalese
6. Photo copy of the passport, if a foreign national
7. Witness
Registration and Licensing Section Officer/Director 5 days -
8 Extension of operation date of industry 1. Application
2. Progress report of establishing the industry
3. Prior approval letter to establish industry
4. Future work plan
5. Investment detail on the industry till date
6. Status of infrastructure development in the industry till date
Registration and Licensing Section Officer/Director 3 days -
9 Certification of Scheme 1. Application
2. Copy of scheme requested
Registration and Licensing Section Officer/Director 1 day -
10 Change of Ownership 1. Sales/purchase agreement
2. Witness
Registration and Licensing Section Officer/Director 2 days -
11 Certification of Joint Venture Agreement 1. Application
2. Joint Venture Agreement (3 sets)
Registration and Licensing Section Officer/Director 2 days -
S.N.Service DetailsDocuments RequiredResponsible OfficialTime for Job CompletionFees/ Deposits
1. Approval of Foreign Investment 1. Prescribed application form
2. Project report, Investment Plan, Action Plan
3. Joint venture agreement (in case of more than one investor or company)
4. Copy of passport and bio-data of foreign party, if party is individual
5. Copy of company registration certificate and company profile, if participant is a company
6. Copy of Nepalese citizenship, if participant is local
7. Minute of the Board meeting of the recipient company
8. Certified copy of power of attorney
9. Financial credibility certificate of the foreign investor provided by a bank
10. Recommendation from other authorities, where applicable
Foreign Investment Section Officer/Director 7 days

Fixed Asset Investment Up to NRs. 2,500,000 Deposit is NRs. 4000, From NRs. 2,500,000 to 5,000,000 is NRs. 7000, NRs. 5,000,000 to 10,000,000 is NRs. 10,000 and NRs. 10,000,000 and above NRs. 20,000

2. Foreign Investment in an Existing Industry by Share Transfer • Application form
• Investment Plan, Action Plan
• Certified copy of industry registration certificate
• Request from the share transferor
• Request from the share transferee
• Copy of minutes of the board meeting of both Nepalese and foreign company
• Share transfer agreement
• Copy of passport and bio-data of foreign party, if the party is an individual
• Copy of certificate of incorporation and company profile of the foreign party, if the party is a company
• Authority letter(s) from the companies concerned to sign on behalf of the companies
• Financial credibility certificate of the foreign investor provided by a bank
• Current shareholders’ list as certified by the Company Registrar’s Office or by the company itself
Foreign Investment Section Officer/Director 7 days Fixed Asset Investment Up to NRs. 2,500,000 Deposit is NRs. 4000, From NRs. 2,500,000 to 5,000,000 is NRs. 7000, NRs. 5,000,000 to 10,000,000 is NRs. 10,000 and NRs. 10,000,000 and above NRs. 20,000
3. Loan Investment in an Existing Nepalese Industry 1. Loan agreement
2. Certificate of incorporation, including Memorandum of Association and Articles of Association of the lending agency
3. Company profile of the lending agency
4. Industry registration certificate
5. Copy of the minute of the Board of the recipient company regarding the loan to be acquired
6. Authority letter from the concerned companies or individuals to carry out any necessary work on their behalf, if applicable
Foreign Investment Section Officer/Director 7 days Fixed Asset Investment Up to NRs. 2,500,000 Deposit is NRs. 4000, From NRs. 2,500,000 to 5,000,000 is NRs. 7000, NRs. 5,000,000 to 10,000,000 is NRs. 10,000 and NRs. 10,000,000 and above NRs. 20,000
4. Foreign Investment by Technology Transfer 1. Technology Transfer Agreement (TTA)
2. Citizenship certificate of local party or Certificate of Incorporation including Memorandum of Association and Articles of Association, if local party is a company
3. Copy of passport of foreign party/or certificate of incorporation, including Memorandum of Association and Articles of Association, if the party is a company
4. Bio-data /company profile of the foreign party
5. Industry registration certificate
6. Copy of the minute of the Board of the recipient company
7. Authority letter from the concerned companies or individuals to carry out any necessary work on their behalf, if applicable
Foreign Investment Section Officer/Director 7 days -
S.N.Service DetailsDocuments RequiredResponsible OfficialTime for Job CompletionFees/ Deposits
Income Tax Exemption 1. Application
2. Copy of industry registration certificate
3. Land registration certificate, if industry owns land or proof of lease/rent contract, if industry is on rent
4. Proof showing commencement of operation of the industry
5. Detail production progress report
6. Auditor’s report with detail showing fixed asset
7. PAN Registration certificate
8. Monitoring report of the industry (conducted by DoI)
Facility Section Officer/Director 60 days -
Income Tax Facility for Re-investment 1. Prescribed application
2. Copy of industry registration certificate
3. Copies of approval letter from DoI for capacity expansion and/or inclusion of additional objective
4. Copy of land registration certificate, if reinvesting land
5. Detail report of construction expenses
6. Copy of import license or ……. Invoice
7. Balance sheets for one year prior to re-investment and for two years post re-investment
8. Certified document of commencement date of operation after capacity expansion/inclusion of objective
9. Documents related to sources of investment
Facility Section Officer/Director 45 days -
३     Duty Draw Back 1. Application form for duty draw back
2. Industry registration certificate and annual production capacity report
3. Copy of agreement with buyer
4. Certified copy of sales invoice
5. Original copy of proof of foreign exchange earning certified by bank
6. Original custom declaration certificate of imported raw material and receipt of custom payment
7. Original copy of import license and receipt No.
8. L/C and invoice of raw material, if imported under auction
Facility Section Officer/Director 60 days -
Certifying Import of Machinery by Industry 1. Application
2. Copy of industry registration certificate
3. Custom declaration certificate of imported machinery or proof of L/C
4. Certified copy of scheme presented during industry registration
Facility Section Officer/Director 60 days -
Recommending other agencies for machinery tools, raw materials and other facilities required by industry 1. Application
2. Copy of industry registration certificate
3. Certified copy of scheme presented during industry registration
4. Recommendation from relevant district administration office for sensitive raw material
Facility Section Officer/Director 60 days -
S.N.Service DetailsDocuments RequiredResponsible OfficialTime for Job Completion
1. Technical Analysis of Project 1. Scheme/project report
2. Documents from concerned section
Technology and Environment Section Engineer/Director 2 days
2. Submission of Suggestions to other sections 1. Documents from concerned sections Technology and Environment Section Engineer/Director 2 days
3. Term of Reference (ToR) for Initial Environmental Examination Report 1. ToR/Work schedule as per the Schedule 3 of Environment Protection Rules, 1997
2. Scheme/Project Report
3. Documents received from Registration and Licensing Section      
Technology and Environment Section Engineer/Director           3 days
4.   Approval of Initial Environmental Examination Report     1. Original copy of 15-day public notice published in national level newspaper mentioning name, address, plot number, objective and capacity of the industry
2. Original copy of Deed of Enquiries for Notification (Suchana Tans Muchulka) in VDC/Municipality.
3. Deed of Enquiries (Sarjamin Muchulka) including at least 7 members
4. Recommendation letter from VDC/Municipality stating the details of any suggestions/comments/complaints submitted/or not submitted within the 15-day public notice
5. Certified copy of land registration certificate
6. Land lease agreement, in case of lease
7. Certified survey map, clearly stating ward no and plot no
8. Recommendation letter from VDC/Municipality certifying boundary
9. IEE report as per the Schedule-5 of Environment Protection Rules
10. In case of industry being establish in Rupandehi and Kapilvastu, a letter from Lumbini Development Fund stating how far the industry is being located from boundary wall of Lumbini Master Plan and Bhairahawa-Lumbini road sector
11. Self-Declaration Form
12. Other required documents from concerned department as per requirement (eg. Recommedation, No Objection Letter etc.)  
Technology and Environment Section Engineer/Director 15 days
S.N.Service DetailsDocuments RequiredResponsible OfficialTime for Job CompletionFees/Deposit
1.     Registration of Patent 1. Prescribed application form
2. Patent file containing particulars mentioned hereunder:
a) Patent abstract
b) Process of manufacturing, operating or using the patent
c) The theory or formula, if any, on which the patent is based
d) Map and drawings of the patent, if any
e) If the applicant him/herself is not the inventors, how and in what manner he/she acquired title thereto from the inventor
f) Name, address and occupation of the person inventing the patent
g) Name and address of Patent acquirer
3. Letter of authority to the representative, if any
4. Receipt of application fee
Industrial property section Officer/Director 3 months (min. of 1 year) Application fee NR. 2,000
Registration fee NR. 10,000